Senior Finance Specialist, Allegan County

Published Dec 5, 2018

REPORTS TO:  Accounting Manager

SUPERVISES: None STATUS:  HOURLY COMPENSATION:  B23 BARGAINING GROUP:  NON-BARGAINING

POSITION SUMMARY

As part of the Financial Services Team, this position will provide accounting and grant support to all County service areas. Responsible for oversight and coordination of grant programs; assists with annual audit and budget processes; reconciles accounts; monitors budgets and contract files; analyzes revenues and expenditures for departments; prepares journal entries.  The position will be cross trained with other team members to achieve financial stability within the organization.

COMPETENCIES

Listed under competencies are the essential functions of the position.   [This job requires the ability to perform the essential functions contained in this description.  These include, but are not limited to, the following requirements.  Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements]:

TECHNICAL COMPETENCIES

  1. Collaborates with stakeholders to submit applications and reports to varied grant sources; reviews grant program budgets and/or contracts; responsible for meeting reporting deadlines and managing processes.
  2. Provides assistance and reviews documents and records connected with grant-funded programs to ensure compliance with grant requirements. Maintains master files on grants.
  3. Prepares and/or reviews reimbursement requests for appropriateness and to ensure the County is in compliance with administrative and financial policies and procedures as well as sound business practices.
  4. Prepares a variety of financial statements and status/compliance reports in accordance with generally accepted accounting principles and in conformance to departmental, grant, federal, state, and county standards.
  5. Analyzes financial information to ensure output objectives are achieved. Analyzes revenues and expenditures for conformance to the budget and assesses the impact of budget variances. Prepares budget adjustments when necessary.  
  6. Reviews, evaluates, and assists departmental accounting activities including financial analysis, budgeting, receipting, payroll and expenditure processing.
  7. Projects annual revenue requirements and expenditures for departmental programs to establish and submit program budgets.
  8. Sets priorities for accounts payable and accounts receivable cycle. Provides guidance to department support for accounting practices and generally accepted accounting principles.  
  9. Reconciles accounts, including reviewing financial ledgers for errors or misstatements, and preparing and entering journal entries.  
  10. Coordinates financial reporting with county auditors and state agencies.
  11. Ensures that procedures and manuals are documented and updated as necessary.
  12. Performs other administrative functions & projects as assigned.

CORE COMPETENCIES

  1. Analysis and Problem Solving: Makes sound, well-informed, and objective decisions.  Identifies problems, determines the accuracy and relevance of information, and uses sound judgment to generate and evaluate alternatives.  Perceives the impact and implications of decisions.
  2. Attention to Detail: Performs work in a thorough and conscientious manner while attending to details.
  3. Customer Service: Works with all stakeholders to assess their needs, provide information or assistance in a quality and timely manner.
  4. Adaptability: Adapts to change in the work environment manages competing demands and is able to deal with frequent change delays or unexpected events.  
  5. Organizations Values: Respect, integrity, commitment and honesty.
  6. IT Application: proficient in the use of job-relevant information systems and/or software applications such as word processing, spreadsheets, automated research tools, database applications, and internet. 
  7. Communication: Expresses information to individuals or groups effectively, taking into account the audience and nature of information.  Makes clear and convincing oral presentations.  Listens to others, attends to nonverbal cues, and responds appropriately. 
  8. Planning/Time Management: Organize work, sets priorities, and determines resource requirements.  Determines short-term and long-term goals and strategies to achieve them.  
  9. Teamwork: Encourages and facilitates cooperation, pride, trust, and group identity. 
  10. Written Communication: Recognizes or uses correct English grammar, punctuation, and spelling.  Communicates information in a succinct and organized manner.  Ability to read, analyze, and interpret financial reports, and legal documents. Produce written information, which may include technical material that is appropriate for the intended audience.  

This list may not be inclusive, of the total scope of job functions to be performed. Duties and responsibilities may be added, deleted or modified at any time.

EMPLOYMENT QUALIFICATIONS

Education:  Bachelor's Degree in Accounting, Finance or Business Administration preferred. Experience in Accounting may be considered in lieu of a degree.  

Experience: Two years of accounting, with governmental fund accounting, grants, budgeting, and financial systems experience preferred.  Experience using personal computer and spreadsheet software.

Physical Requirements: 

Regularly required to sit; use hands and fingers; talk or hear. 

Occasionally required to stand, walk, stoop, kneel, crouch, or crawl, and reach with hands and arms.

Occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, color vision, peripheral vision, and ability to adjust focus.

Working Conditions:  Works in office conditions, noise level is usually moderate.