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Grants and Revenues Coordinator

Published Jun 1, 2018

Grants and Revenues Coordinator
Ann Arbor Area Transportation Authority


The following FULL-TIME position posting will be open through Friday, June 22, 2018:
GRANTS AND REVENUES COORDINATOR
Salary Range $42,075-$56,100 Annually
This position will work primarily Monday-Friday, 8am-5pm


Ann Arbor Area Transportation Authority is an Equal Opportunity Employer


HIRING PROCESS
1. Must meet minimum requirements of the position.
May 31, 2018 – June 22, 2018 – Employment Applications
1. Submit an Ann Arbor Area Transportation Authority Employment Application Form (on-line or paper), completed in its entirety prior to 11:59 PM on the posted deadline date.
2. Applications not completed in their entirety will not be considered.
3. Paper applications must be received in the AAATA office at 2700 S. Industrial Highway, Ann Arbor, MI 48104 by 5:00pm on the posted deadline date. Paper applications are available at the same address.
4. Faxed or emailed applications will not be accepted.
5. Late and incomplete applications will not be accepted.
After June 25, 2018– Interview
1. Qualified candidates selected for an interview will be notified via telephone.
2. Applicants who are not selected for an interview will receive notification they are no longer being considered.


JOB DESCRIPTION

SUMMARY/OBJECTIVE
The Grant and Revenues Coordinator develops, recommends, oversees, and executes a program of projects on behalf of the Finance Department to ensure the financial performance, effective stewardship of grants and revenues, and objectives achievement for the Authority. This position is responsible to analyze, program, acquire, and coordinate capital, planning, and operating assistance funding for transit projects, and interacts on behalf of the Agency with oversight authorities including the Washtenaw Area Transportation Study (WATS), Southeast Michigan Council of Governments (SEMCOG), Regional Transit Authority (RTA), Michigan Department of Transportation (MDOT), and the Federal Transit Administration (FTA).

Responsibilities also include coordinating the subaward and related monitoring of grant funds to the Authority’s subrecipients, working closely with regulatory authorities and the local Transportation Coordination Council (TCC), providing analysis and other input relating to the development of the capital and operating budget, and executing the accounting of operating revenues including cash receipts, contract sales, and accounts receivables. This position assists with general department operations including purchasing, budgeting, accounting, financial reporting, collaboration with other departments within the Authority, and other administrative tasks.
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Accountabilities and Essential Functions:
1. Provide oversight and coordination of the Program of Projects in the Authority’s Transportation Improvement Program (TIP) for Federal and State grant awards.
These examples are intended merely as illustrations of the various types of work performed. Employees are required to perform other related functions as assigned. Please note duties, responsibilities and activities may change at any time with or without notice.
• Submit projects to WATS and SEMCOG for inclusion in the TIP for Federal and State grant awards.
• Represent the Authority by attending Technical Committee meetings and other meetings as needed with regulatory agencies.
• Submit amendments to TIP projects according to regulatory timelines.
2. Coordinate FTA and MDOT grant awards.
• Acquire and maintain knowledge of existing and proposed regulations affecting awards management.
• Prepare and submit grant applications for formula and discretionary awards.
• Manage execution and ongoing management of awards.
• Accurately account for obligations and expenditures to grants and handle billing for and drawdown of grant funds.
• Fulfill timely financial, milestones, and operating reporting required for all grant awards.
• Ensure the Authority’s compliance with all regulatory requirements.
• Complete project/grant closure reports and maintain closeout schedule for all open awards.
3. Assist with development and utilization of the capital and operating budget.
• Provide details on grant awards and the Program of Projects as inputs to the multi-year operating and capital budgets.
• Ensure that grant-funded projects are completed within budgeted amounts and according to established milestones.
4. Coordinate subawards to and monitoring of subrecipients.
• Coordinate the annual Call for Projects for Federal Section 5310 funding among the Authority’s subrecipients.
• Collaborate with WATS in the leadership of quarterly TCC meetings.
• Contract subawards with subrecipients, ensure that projects are programmed and executed in grant awards, and ensure the timely execution of funded projects.
• Coordinate subrecipient compliance with Federal regulation and subrecipient participation in the Authority’s group Transit Asset Management (TAM) Plan.
• Coordinate and oversee monitoring of subrecipients in accordance with regulation and the Authority’s subrecipient monitoring procedure.
5. Coordinate accurate handling and accounting of other operating revenues.
• Produce billing invoices of contract charges for Purchase of Service Agreements (POSAs) and Purchase of Fare Agreements (POFAs), post accounts receivables, monitor and track aging, and post receipts.
• Responsible for counting, recording, replenishing and reconciling the Authority’s cash receipts from sales transactions at all points of sale.
• Maintain cash receipts journal by issuing a cash receipt for all cash that comes into the Authority. Process the receipts by updating the accounting records and making bank deposits.
• Ensure effective internal controls over cash.
6. Assist with financial reporting, annual auditing, and other regulatory audits.
• Provide financial information for schedules of Federal and State awards for the annual financial statements.
• Assist with the annual financial audit, Federal Triennial Review, and other periodic reviews and audits.
• Assist with financial reporting in the annual National Transit Database (NTD) report.
• Assist with development and execution of the Transit Asset Management (TAM) Plan.
7. Implement policies and procedures pertaining to financial management.
• Execute the Internal Control System, the Award Management Procedure, and the Subrecipient Award and Monitoring Procedure as they relate to the safe, accurate, and effective handling of all revenues.
• Identify opportunities for improvement to procedures and recommend changes to appropriate members of management.
8. Act according to AAATA’s Finance & Administration Division values.
• Strive to deliver excellent service to both external and internal customers.
• Ensure that all work achieves high standards of compliance with regulations, policies, and procedures.
• Work to identify and appropriately mitigate risks to the organization.
9. Perform other duties as assigned.

Knowledge, Skills, and Abilities:
• Bachelor’s Degree in Accounting, Business Administration, Urban Planning, or related field.
• Five or more years of experience in accounting, finance, or urban planning.
• Five or more years of experience with state and federal grant awards in the field of public transportation preferred.
• Highly skilled with Excel and Microsoft Office, Outlook, Point of Sale (POS), and web browsing software. Able to learn how to effectively use new software.
• Excellent financial analysis and budgeting skills.
• Excellent communications skills, both verbal and written.
• Excellent organization skills with the ability to work under pressure and within strict timelines.
• Ability to work independently with minimum supervision.
• Ability to work and participate effectively within a rapidly-changing, team environment.


Physical Demands:
Physical Demands
- Stand- Occasionally
- Walk- Occasionally
- Sit- Frequently
- Use of Hands/Fingers- Constantly
- Reach- Occasionally
- Climb- Rarely
- Crawl- Not Applicable
- Squat or Kneel- Occasionally
- Bend- Occasionally

Lift/Carry
- Less than 10 lbs- Occasionally
- 10 - 29 lbs- Occasionally
- 30 - 59 lbs- Rarely
- 60 - 100 lbs- Not Applicable

Push/Pull
- Less than 10 lbs- Occasionally
- 10 - 29 lbs- Rarely
- 30 - 59 lbs- Rarely
- 60 - 100 lbs- Not Applicable


Reports to:
Manager of Finance

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