Nature of Work

The purpose of this job is to process all aspects of payroll including bi-weekly processes, monthly, quarterly reporting and W-2 processing.  Assists and educates payroll personnel and employees with any questions regarding processing or understanding payroll. Processes verification of employment requests and garnishments.

·         Supervises the work of assigned personnel; participates in hiring, training and disciplinary actions; delegates work assignments; conducts performance evaluations

·         Supervises the payroll system and functions, audits payroll time sheets, issues paychecks and charges expenditures back to proper accounts

·         Responsible for withholding and paying FICA/Fed/State/Local taxes as required by law

·         Responsible for preparing and submitting monthly/quarterly and annual reports to Fed/State/Local agencies as required by law

·         Runs validation payrolls and audits employee payroll entries for accuracy in hours, pay rates and charge codes    

·         Assists payroll personnel with any questions/issues regarding payroll entries and interpretation of contracts; enters data changes on employee system records  

·         Completes Verification of Employment requests from various outside parties; processes employee garnishments/wage attachments/FOC orders; runs various reports for payroll information upon request from other departments for their employees

·         Balances, processes, prints and remits W-2's

·         Implements and applies contract changes within the HR/Payroll system or during payroll processing as they apply to payroll (ie: new earning codes, supplemental payments)

·         Performs related work as assigned

Minimum Training and Experience

·         Associate's degree in business administration, accounting or related field

--AND--

·         At least two (2) years of payroll experience, including supervisory experience

--OR--

·         Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities

Preferred  qualifications include:

·         Bachelor's degree in business administration, human resources, accounting or a related field

·         A commonly held payroll specialization certification

·         Knowledge of labor/bargainiing union contracts as it relates to payroll processes. 

Other Necessary Qualifications

Knowledge of:

·         Payroll and payroll related fringe benefit accounting and operations

·         Financial reporting and analysis

·         Wage and tax laws

·         City union contracts and charters

·         HR/Payroll systems

·         English grammar, spelling, punctuation

·         Principles and practices of basic bookkeeping/accounting

·         Modern office procedures, methods and computer equipment

Skill in:

·         Interpersonal skills necessary to develop and maintain effective and appropriate working relationships

·         Performing a variety of duties, often changing from one task to another of a different nature

·         Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios

Ability to:

·         Communicate effectively, both orally and in writing

·         Analyze complex issues and make recommendations

·         Meet schedules and deadlines of the work

·         Understand and carry out oral and written directions

·         Accurately organize and maintain paper documents and electronic files

·         Maintain the confidentiality of information and professional boundaries

To apply: visit Payroll Supervisor | Job Details tab | Career Pages