Nature of Work
The purpose of this job is to process all aspects of payroll including bi-weekly processes, monthly, quarterly reporting and W-2 processing. Assists and educates payroll personnel and employees with any questions regarding processing or understanding payroll. Processes verification of employment requests and garnishments.
· Supervises the work of assigned personnel; participates in hiring, training and disciplinary actions; delegates work assignments; conducts performance evaluations
· Supervises the payroll system and functions, audits payroll time sheets, issues paychecks and charges expenditures back to proper accounts
· Responsible for withholding and paying FICA/Fed/State/Local taxes as required by law
· Responsible for preparing and submitting monthly/quarterly and annual reports to Fed/State/Local agencies as required by law
· Runs validation payrolls and audits employee payroll entries for accuracy in hours, pay rates and charge codes
· Assists payroll personnel with any questions/issues regarding payroll entries and interpretation of contracts; enters data changes on employee system records
· Completes Verification of Employment requests from various outside parties; processes employee garnishments/wage attachments/FOC orders; runs various reports for payroll information upon request from other departments for their employees
· Balances, processes, prints and remits W-2's
· Implements and applies contract changes within the HR/Payroll system or during payroll processing as they apply to payroll (ie: new earning codes, supplemental payments)
· Performs related work as assigned
Minimum Training and Experience
· Associate's degree in business administration, accounting or related field
--AND--
· At least two (2) years of payroll experience, including supervisory experience
--OR--
· Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities
Preferred qualifications include:
· Bachelor's degree in business administration, human resources, accounting or a related field
· A commonly held payroll specialization certification
· Knowledge of labor/bargainiing union contracts as it relates to payroll processes.
Other Necessary Qualifications
Knowledge of:
· Payroll and payroll related fringe benefit accounting and operations
· Financial reporting and analysis
· Wage and tax laws
· City union contracts and charters
· HR/Payroll systems
· English grammar, spelling, punctuation
· Principles and practices of basic bookkeeping/accounting
· Modern office procedures, methods and computer equipment
Skill in:
· Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
· Performing a variety of duties, often changing from one task to another of a different nature
· Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
Ability to:
· Communicate effectively, both orally and in writing
· Analyze complex issues and make recommendations
· Meet schedules and deadlines of the work
· Understand and carry out oral and written directions
· Accurately organize and maintain paper documents and electronic files
· Maintain the confidentiality of information and professional boundaries
To apply: visit Payroll Supervisor | Job Details tab | Career Pages